All-in-One Behavioral Health EHR Software and Billing Services for Better Care and Faster Reimbursement

EMR-Bear is a complete healthcare solution for behavioral health providers, combining a powerful electronic health record (EHR) system with professional billing services. Designed for mental health, substance use, and community-based care, EMR-Bear streamlines clinical documentation, HIPAA-compliant workflows, care coordination, and revenue cycle management. This all-in-one platform gives your team the tools to deliver quality care while improving reimbursement, speeding up claims processing, and reducing administrative overhead.

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EHR and Practice Management

EMR-Bear is a complete healthcare solution for behavioral health providers, combining a powerful electronic health record (EHR) system with professional revenue cycle management tools, and billing services. Designed for mental health, substance use treatment, and community-based care, EMR-Bear streamlines clinical documentation, HIPAA-compliant workflows, care coordination, and revenue cycle management. This all-in-one platform gives your team the tools to deliver quality care while improving compliance, speeding up claims processing, and reducing administrative overhead.

EHR & Practice Management

This cloud-based EHR platform unifies charting, practice management, and billing into a single, integrated system built specifically for behavioral healthcare. Behavioral health practices benefit from streamlined functionality for scheduling, clinical documentation, treatment plans, e-prescribing, and reporting. Whether you're a small mental health practice or a large behavioral health organization, EMR-Bear improves efficiency, streamlines compliance, and supports better patient care

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Clinical Wizard

EMR-Bear’s Clinical Wizard aids behavioral health professionals in clinical decision-making and sound treatment planning with smart, configurable tools. Designed for the unique needs of mental health and SUD programs, it supports the use of best practices, improves staff efficiency, and keeps records audit-ready. The feature saves time, supports accurate documentation, and supports quality care.

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Medication Assisted and Opioid Treatments

Empower your Residential or Outpatient MAT and Opioid Treatment Program (OTP) with EMR-Bear. Our integrated EHR streamlines workflows, ensures robust 42 CFR Part 2 & SAMHSA compliance, and enhances patient-centered care. Experience a unified solution for behavioral health and SUD providers dedicated to recovery.

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EMR-BearRx

Clinicians can prescribe medications, including controlled substances, through EMR-Bear’s secure, cloud-based e-prescribing tool. With integrated allergy checks, and drug interaction alerts, this feature ensures safe and accurate medication management for behavioral health prescribers. Electronic prescriptions flow seamlessly into patient charts and medication administration records, minimizing manual entry. SureScripts Certified: Our module is SureScripts certified, ensuring secure and efficient electronic prescribing and seamless communication with pharmacies, streamlining your medication management process.

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Claims Management Environment

The EMR-Bear claims environment supports accurate, real-time billing for behavioral health practices. It automatically generates claims from completed documentation, scrubs for errors, and tracks payer denials. This functionality improves revenue integrity and shortens payment cycles, making it easier for providers to focus on care.

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Telehealth

EMR-Bear features its own, integrated and HIPAA-compliant telehealth environment for seamless transitions between virtual and in-person visits. Providers can schedule, document, and bill virtual visits without leaving the system, helping to expand access, streamline service delivery, and maintain consistent documentation in remote and hybrid care settings.

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Robust Reporting Library

Behavioral health professionals can generate unlimited reports using a robust library of customizable report templates designed to help organizations analyze clinical outcomes, auditable metrics, utilization, and payer performance. Real-time dashboards and export tools help track quality care delivery and meet state, federal, and grant-based reporting requirements—all from one centralized platform.

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MAR

The Medication Administration Record (MAR) allows clinicians and nursing staff to log and verify medication administration in real time using a streamline and configurable dashboard while rounding. Prompts for required Lab results, screening scores, and vitals help ensure that administrations are safe and compliant.

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Census Management & Bed Assignments

Track client placements, program movement, and bed availability with real-time census dashboards. Designed for residential and transitional housing programs, this tool connects with billing and documentation workflows to help behavioral healthcare organizations improve operations and accountability.

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Substance Use Disorder Services

Behavioral health EHR software from EMR-Bear includes tools for documenting ASAM levels, tracking treatment progress, managing group sessions, and billing bundled services. These features ensure that behavioral health providers meet regulatory requirements and streamline reimbursement across their substance use disorder programs.

EMR-BearRx

MAR

The Medication Administration Record (MAR) allows clinicians and nursing staff to log and verify medication administration in real time using a streamline and configurable dashboard while rounding. Prompts for required Lab results, screening scores, and vitals help ensure that administrations are safe and compliant.

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EMR-BearRx

Clinicians can prescribe medications, including controlled substances, through EMR-Bear’s secure, cloud-based e-prescribing tool. With integrated access to state PMPs, allergy checks, and drug interaction alerts, this feature ensures safe and accurate medication management for behavioral health providers, including psychiatry and outpatient programs. Electronic prescriptions flow seamlessly into patient records, minimizing manual entry.

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Census Management and Bed Assignments

Track client placements, program movement, and bed availability with real-time census dashboards. Designed for residential and transitional housing programs, this tool connects with billing and documentation workflows to help behavioral healthcare organizations improve operations and accountability.

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OTP

Our OTP module supports medication dosing, audit preparation, and Medicaid billing in compliance with SAMHSA and DEA requirements. Providers can track dosing activity, monitor medication diversion, and generate required reports—ensuring coordinated, compliant care delivery.

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Federally Required Reports

EMR-Bear simplifies mandated federal reporting for behavioral health practices. Generate logs, service summaries, and encounter data in compliance with SAMHSA, CCBHC, and other state and federal standards. These built-in tools minimize manual effort, reduce errors, and ensure readiness for state and federal audits.

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Revenue Cycle Management

EMR-Bear offers hands-on billing services for behavioral health providers. Our U.S.-based RCM team manages credentialing, claims, denials, and payer relationships. Whether you need end-to-end support or assistance to supplement your in-house staff, our billing experts help agencies maintain financial health and maximize reimbursement.

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Electronic EOB's

Our EHR platform streamlines payment posting with built-in support for electronic remittance advice (ERA) and electronic EOBs. Payments are posted automatically and fully reconciled, giving finance teams real-time insight into revenue performance without manual tracking, third-party tools, or external systems.

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Automated Verifications

Eligibility checks for Medicaid and commercial plans process in seconds using EMR-Bear’s automated verification tool. Results are stored in the client record, helping reduce claim denials, improve admissions processes, and enhance the efficiency of behavioral health billing operations.

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Non Emergency Medical Transportation

Transportation companies can receive trip requests, assign drivers, manage a fleet, document transportation and submit batch claims through a simple and user-friendly interface. Drivers easily record pick-ups and drop-offs, as well as collect client signatures via a mobile device, while GPS plug-ins track locations and mileage seamlessly.

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Contact Us

Why Practices Choose EMR-Bear

We're not just another EHR. EMR-Bear is the powerful, end-to-end software suite designed to elevate your behavioral health practice. Our platform is built to solve your unique challenges, streamlining your workflow so you can spend less time on administration and more time with clients.

Purpose-Built for Behavioral Health

Purpose-built for behavioral health, our EHR software is designed by industry experts to support your unique clinical and administrative needs. From powerful documentation tools to seamless practice management, EMR-Bear helps you deliver better care and grow your practice.

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Faster Onboarding

Streamline your EHR implementation with our expert-led, intuitive onboarding process. We provide the tools and personalized support needed to get your team up and running quickly. Reduce the learning curve, improve provider efficiency, and start seeing the benefits of EMR-Bear sooner.

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Better Compliance Tools

Navigate complex regulations with confidence. Our EHR software includes robust compliance tools, from integrated HIPAA and EPCS support to proactive alerts for documentation requirements. Protect your practice and your clients with a system designed to ensure data integrity and meet the highest standards of care.

Beyond the basics, EMR-Bear is the agile, end-to-end software suite for behavioral health. Our powerful, integrated tools are designed to streamline your entire practice.

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Clinical Wizard

Support clinical Best Practices with EMR-Bear's Clinical Wizard. Designed for behavioral health and SUD providers, this intuitive tool streamlines diagnosing, treatment planning, and documentation. Leverage evidence-based practice to ensure comprehensive, individualized care and drive superior patient outcomes with unmatched efficiency.

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Group Notes Dashboard

Providers can log group attendance, complete individualized notes, and apply billing codes from one centralized and easy-to-navigate dashboard. Custom templates enable providers to create note content that synchronizes across all group attendees, blended with data unique to each client, for efficient and compliant group documentation. This feature is ideal for group therapy, CFTSS, and structured programs that need efficient documentation tools.

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E-Prescribing

EMR-BearRx is a SureScripts Certified tool integrated into our practice management environment for writing prescriptions, reviewing medication histories, and managing consents efficiently and seamlessly. It supports safe medication workflows and meets EPCS and HIPAA standards for psychiatry and outpatient care settings.

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Testimonials From Our Clients

Don't just take our word for it. See why behavioral health practices across the country rely on EMR-Bear's powerful EHR software for their practice management and documentation needs.

TAOS Behavorial Health.2

“The platform is incredibly user-friendly and intuitive… we now use it for clinical documentation, billing, telehealth, and the patient portal—all of which have significantly improved our workflow and client engagement.”

Sadie Quintanilla

LPCC, Clinical Director, Taos Behavioral Health

Grossman & Grossman.2

“EMR-Bear has streamlined our clinical documentation from referral through discharge, centralizing records for clients and staff in one system. Its integrated approach simplifies both clinical and administrative tasks, while reporting tools support billing, outcomes tracking, and compliance.”

Samantha Bradley

Referrals & Document Review, Grossman & Grossman

Southwestern College

“Working with EMR-Bear has been a wonderful experience. EMR-Bear has provided quick, concise responses to inquiries and support with issues. Their expert billers have improved our collection rate and provide invaluable data to manage the clinic. We are grateful for our working relationship with EMR-Bear.”

Allison Frank, MBA,

Chief Financial Officer, Southwestern College

It Takes a Village

“EMR-Bear offers unmatched flexibility for tracking behavioral health services, compliance, and fidelity metrics. It’s easy to train staff to build forms and run reports, and the intuitive format makes onboarding new providers simple.”

Delores D. Stroud, Ph.D.,

Consultant, It Takes A Village Consulting

Who We Serve

EMR-Bear supports clinicians, administrators, finance staff, and prescribers across outpatient, residential, and FQHC settings. The platform provides behavioral health professionals with the functionality and flexibility to manage client care, meet regulatory needs, and run efficient organizations.

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Clinicians

Clinicians use our intuitive tools for charting, assessments, care coordination, and outcome tracking. The platform reduces time spent on paperwork and allows more focus on supporting client needs.

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Prescribers

Prescribers benefit from a unified view of medication histories, PMP data, consents, and prescribing activity. The system supports informed decisions and secure e-prescribing within behavioral healthcare programs.

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Administration

Administrative staff can manage credentialing, program oversight, scheduling, and financial tracking from one system. EMR-Bear improves visibility across departments and simplifies compliance and reporting tasks.

Finance

Finance teams gain transparency with real-time dashboards, automated billing tools, and reporting designed for behavioral health. From payer analysis to EOB processing, EMR-Bear supports long-term financial performance and operational clarity.

Communities We Serve

EMR-Bear is a flexible EHR software solution designed to meet the diverse needs of the behavioral health community. We understand that every organization is unique, which is why our platform is built to support a wide range of specialties and programs with features that adapt to your specific workflows.

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Residential

EMR-Bear provides a comprehensive solution for residential treatment facilities. Our platform supports efficient admissions, medication management, 24/7 care coordination, and detailed progress notes, helping you manage complex client needs.

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Substance Use

Our platform is specifically tailored to substance use treatment providers. From integrated treatment plans and group notes to medication-assisted treatment (MAT) tracking and compliance support, EMR-Bear streamlines your workflow.

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Social Services

Streamline social services and community support. EMR-Bear offers integrated case management, client tracking, and program management for behavioral health and SUD providers. Enhance efficiency and compliance with seamless workflows for integrated care and better client outcomes.

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Tribal

Our EHR system is designed for Tribal Health, supporting culturally responsive care. It offers flexible tools for managing services and ensuring compliance, with robust reporting to meet community requirements.

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CCBHC

EMR-Bear's EHR software supports the integrated care models and robust reporting requirements of CCBHCs. Our tools facilitate seamless coordination across services, helping you meet quality measures and optimize billing.